Remote Testing Features
Features by Role
There are remote testing features available in the secure browser and the web-based Student Testing Interface for the summative assessments, interim assessments, and practice and training tests. The remote testing features in table 1 are available by SSO role.
| Icon | Feature | Initiated By (SSO Role) |
|---|---|---|
 |
Advanced scheduling of remote test sessions |
|
 |
Video monitoring |
|
 |
Individual messaging |
|
 |
Raise hand |
|
 |
One-on-one video call |
|
 |
Broadcast message |
|
 |
Screen share |
|
TEs
Advanced Scheduling
Remote test sessions can be scheduled only after the testing window has opened. Sessions can be scheduled for any date within two weeks from the current date. Take the following steps to schedule a remote assessment in advance:
- Navigate to the CAASPP & ELPAC Website on a supported web browser.
-
Select the [Administer a Test Session] button (figure 1).
Figure 1. [Administer a Test Session] button
-
Select the [Test Administrator Interface] button (figure 2).
Figure 2. [Test Administrator Interface] button
- Log on to the Test Administrator Interface using the current-year TOMS logon access.
-
Select the [Upcoming Sessions] tab and then the [Schedule a Remote Session] button; these are indicated in figure 3.
Figure 3. Test Administrator Interface Test Administration screen with the [Upcoming Session] tab and the [Schedule a Remote Session] button
-
In the Operational Test Selection interface, select the start and end date for the future test session and then the [Next] button, which is indicated in figure 4.
Figure 4. Remote Operational Test Selection interface with the [Next] button
-
Choose the testing category of the assessment to schedule. An example of the Operational Test Selection screen showing the testing categories is presented in figure 5.
Figure 5. Remote Operational Test Selection screen
-
Select the plus-sign [Expand] icon to expand the options for the exact grade level or grade span and name of the assessment students will take (figure 6). Test categories are separated by color and identified by name.
Figure 6. Expanded tests in the Operational Test Selection screen
-
Enter a session name in the Session Name field and then select the [Save Session] button. A Session Information pop-up box appears, providing the session ID and session link (figure 7).
Figure 7. Session Information pop-up box with session ID
- Edit or delete the session in the days prior to the scheduled session date. Note the following about this action:
- Session information is not editable on the day of the session.
- The edit function permits changing the date or selecting additional assessments to add to the testing session.
- Only the session type cannot be edited.
- To switch from a remote session to an in-person session or vice versa, delete the session and recreate it with the correct session type.
In-person test sessions are scheduled and administered separately from remote test sessions. This allows student results to be categorized and reported correctly.
No more than 20 students should be tested during a remote test session. This number is based on observations made during user acceptance testing of the remote environment.
TE Webcam and Microphone
When starting a remote test session, a pop-up box prompts agreement to allow the testing system to access the device’s webcam and microphone. Check the I agree checkbox and select the [Allow] button (figure 8). During the test session, you—as TE—have the ability to toggle the device’s webcam and microphone on and off.
Figure 8. Permission box for remote tools
Monitoring a Test Session
Monitor students’ progress as they are testing from the Operational Test Session screen in the Test Administrator Interface (figure 9).
Figure 9. Operational Test Session screen
There are several tools useful for monitoring students in the Test Administrator Interface:
- The Student Information column provides information about the students testing remotely. The video thumbnail icon next to the student’s name and SSID displays a snippet from the student’s video feed every five seconds. If the student’s camera is not on or is not working, the video thumbnail appears grayed out. If a student selects the [Raise Hand] icon in the communication widget, a [Chat] chat bubble icon appears next to the student’s video thumbnail.
- The test status indicates whether a student’s assessment is approved, started, completed, or paused.
- The blue progress bar shows the student’s progression through the assessment.
- When selected, the [View], or eye, icon opens the test settings for each student.
- If a student’s assessment requires attention, has been idle, is unexpectedly disconnected from a session, or has pending requests for print-on-demand, the Test Administrator Interface separates the assessment into a “Tests with Potential Issues” section.
Video Monitoring
The three icons in the top-right corner of the Operational Test Session screen allow toggling between student thumbnail layouts. These are shown in table 2.
| Icon | View Type |
|---|---|
 |
List View |
 |
Gallery View |
 |
Grid View |
The List View (figure 10) is the default view when the TE first enters the Test Administrator Interface. As students complete their audio and video checks, they appear in the Test Administrator Interface test monitoring screen in this view with video monitoring thumbnails for each student. The video feed refreshes every five seconds.
Figure 10. Operational Test Session screen in List View
If the student loses video or connectivity at any time, a “sad-face” 
icon displays instead of the student’s picture. If the assessment requires video, the student is not able to proceed with the assessment until the student’s video is reconnected. Select the thumbnail of the student to open the communication widget that allows direct communication with the student.
The Gallery View (figure 11) shows 10 students at a time; scroll to see additional students if there are more than 10 students in the administration.
Figure 11. Operational Test Session screen in Gallery View
The Grid View looks like the Gallery View, except it displays four students at a time with larger pictures.
The following actions are possible from the Gallery View:
- Pause students’ assessments by selecting the [Pause] icon
- View the percentage of assessments that have been completed
- Identify students who need additional support (A red raised hand or chat bubble appears in this view if a student sends a message or raises a hand.)
TE Communication Widget
Once a test session has begun, there are several tools to communicate with the student. The communication icons function similarly across the three view types.
- Select a student’s thumbnail from the default list view to open the communication widget that allows direct communication with the student.
- Select the [Phone] icon to video call one-on-one with the student.
- Select the [Messages] icon to chat with one student or to send out a broadcast message to all students at once in the chat that is read to students automatically using text-to-speech.
- Select the [Video] icon to view the live student video again.
- If the student’s [Raise Hand] icon was activated, select the [Lower Hand] icon once the student’s question is resolved.
- Select the [Exit] icon to exit the communication widget.
One-on-One Video Call
Only you, as the TE, can initiate a one-on-one video call, not the student; select the [Phone] icon to make a call. Video of both you and the student are present on a split screen during the video call (figure 12). The student can see and hear you, but only you have the ability to turn on and off the student’s video and microphone. To end the call, select the [Phone] icon again.
Figure 12. One-on-one video call with split screen
Broadcast Feature
Use the broadcast feature to communicate with all the students in the test session (figure 13). This is a one-way feature only the TE can initiate—students cannot communicate with other students during the test session.
When sending a broadcast text message, all students receive the message in the communication widget. The broadcast message displays differently to the student than the chat message does. The broadcast is seen as text in the student communication widget and is read aloud automatically to the students using text-to-speech.
Figure 13. Broadcast message
For a demonstration of the TE communication widget features, watch the Monitoring a Remote Test Session video.
Screen Share View
Use the screen share feature to view a student’s screen during the test session (figure 14). This is a one-way feature only the TE can initiate by selecting the [screen share] icon.
Figure 14. Screen share view
After selecting the [screen share] icon, the student needs to grant permission by selecting the [I agree] box and [Allow] button on the widget. Once the student grants permission, a red dotted line appears around the student’s screen indicating that the screen is being shared. The Test Administrator Interface has a window with a live feed of the student’s screen. The student can still interact with the assessment while sharing the student’s screen; use the chat widget and audio or video features to chat with the student. Select the [X] in the upper-right corner of the window or select the [End Screen Share] icon in the widget to end sharing. The red line disappears once screen sharing stops.
Students
This section can be shared with parents/guardians and students prior to testing and is written with the student in mind. The Remote Testing for Students At-a-Glance web document is available as well.
Student Communication Widget
When you log on to the assessment, a widget with a small image of your live video appears in the corner of your screen. Select this widget for more tools to communicate with your teacher during the assessment.
| Icon | Description |
|---|---|
 |
Select the [Raise Hand] icon on the sidebar of the widget to get your teacher’s attention. |
 |
Select the [Messages] icon to switch from video view to chat view to send your teacher a message. |
 |
If your teacher sends a message to everyone at once, it plays aloud automatically. You can read the message in the chat or press the [Play] button next to it to listen to it again. |
 |
If you need to step away from your computer or tablet, make sure you press the [Pause] button first at the top of your screen. |
Student Audio/Video Checks
Camera Check
To complete the Camera Check, you need to first select the box to agree to grant the web browser permission to access your camera by selecting the checkbox next to I agree to grant the browser permission to access the camera (figure 15). When your individual video appears, select the green [I see myself] button.
If you select the [I cannot see myself] button, the system will help you solve the problem.
Figure 15. “Camera Check” section of the Audio/Video Checks screen
Recording Device Check
The check for a recording device is now required for all students, in case you have to enter into a call with your TE during a remote test session.
To complete the Recording Device Check, select the [Microphone] icon button, record a brief statement, press the [Stop] icon button, and then replay the recording.
If you select the [I did not hear my recording] button (figure 16), the system will help you solve the problem.
Figure 16. “Recording Device Check” section of the Audio/Video Checks screen
Sound and Video Playback Check
To complete the Sound and Video Playback Check, first select the [Play] button. If you can hear the music and see the moving musical notes, you can select the green [I could play the sound and video] button (figure 17).
If you cannot hear the music and see the moving musical notes, select the [I could not play the sound or video] button, and the system will help you solve the problem.
Figure 17. “Sound and Video Playback Check” section of the Audio/Video Checks screen
Text-to-Speech Sound Check
To complete the Text-to-Speech Sound Check, select the [Speaker] icon and, if you want to, change the voice pack and adjust the volume, pitch, or rate (figure 18). Then, indicate whether you have heard the voice, did not hear the voice, or want to skip the check. Finally, select [Continue].
If you select the [I did not hear the voice] button, the system will help you solve the problem.
Figure 18. “Text-to-Speech Sound Check” section of the Audio/Video Checks screen
For a demonstration of these features, you can watch the How to Take a Remote Test video.