Data Entry Requirements

Computer-based Initial ELPAC

The TE-generated scores of the computer-based Initial ELPAC Speaking and K–2 Writing domains may be entered directly into the DEI during the administration of the Speaking and Writing domains, or they may be entered on the Student Score Sheet—the back page of the DFA and the inside back cover of the Writing Answer Book—and then transferred into the DEI after the administration. If scores are not entered while the student is testing, enter Speaking and Writing scores immediately after testing and then securely destroy the Student Score Sheets.

Table 1 indicates when the DEI is required for the computer-based Initial ELPAC.

Table 1. Data Entry Requirements for Each Domain of the Computer-based Initial ELPAC
Grade Levels Test Delivery Domain DEI Required?
K–2 Computer-based Listening and Reading No. The TE will select the student’s responses in the TDS.
K–2 Computer-based Speaking Yes. The TE will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.
K–2 Paper–pencil Writing Yes. The TE will enter scores in the DEI after the Writing Answer Books have been locally scored.
3–12 Computer-based Listening and Reading No. Students will enter the answers in the TDS.
3–12 Computer-based Speaking Yes. The TE will enter scores in the DEI during or after the administration of the Speaking domain in the TDS.
3–12 Computer-based Writing No. The TE will enter scores in the THSS after students have completed the Writing domain in the TDS.

General Instructions for Entering Scores for Computer-based Assessments in the DEI

This subsection describes the general instructions for entering scores in the DEI for the computer-based Initial ELPAC.

  1. Refer to the Logging On to the DEI section of this manual to log on to the DEI in preparation for entering scores. On the Available Tests screen, select the teal [Start Initial ELPAC Grades XX (Domain Name) - Online Data Entry Interface] button (refer to figure 1).

    Available Tests screen with the Initial ELPAC Writing test selected for the student's applicable grade level or grade span

    Figure 1. Available Tests screen

  2. The Instructions and Help screen, shown in figure 2, is the same as the one that is used by a student taking a computer-based assessment.

    Instructions and Help screen with Begin Data Entry and Go Back buttons.Figure 2. Instructions and Help screen

    1. Select the [View Test Settings] button to review the test settings used by the student in the TDS and assigned in TOMS. Note that these cannot be changed in the DEI.
    2. Select the [View Help Guide] button for an overview of the buttons the user will encounter in the DEI; these are the same buttons and tools that a student encounters in the TDS. The guide is available on all screens by selecting the [Help] question mark [?] button in the top-right corner of any screen.
  3. Select the [Begin Data Entry] button to enter the scores for the domain, or select the [Go Back] button to exit.

  4. The first item for scoring in the DEI will match the same first test question from the student secure browser or the Student Score Sheet (refer to figure 3 and figure 4). Follow the instructions and scripts in the DFA for the grade- and form-specific ELPAC domain while administering the test. The TE should refer to the rubrics provided in the DFA for scoring the student’s responses.

    Sample Speaking domain student score sheet with item number one indicated

    Figure 3. Sample Speaking domain Student Score Sheet

    Sample Writing domain student score sheet with item number one indicated

    Figure 4. Sample Writing domain Student Score Sheet

    For the Writing domain, if there are any blank or unmarked scores on the Student Score Sheet, refer to the Answer Book to confirm whether all questions that were answered have been scored. If there are any discrepancies, defer score entry in the DEI until all responses have been scored.

  5. If the score is identified on the Student Score Sheet, refer to the DEI screen and select the appropriate score (“Score 0,” “Score 1,” “Score 2,” etc.) for that item (refer to figure 5).

  6. After selecting the appropriate radio button for the score, select the [Next] button in the top-left corner of the DEI screen (indicated in figure 5) to continue to the next question.

    Data Entry Interface screen showing the first item to be scored with the Next button indicated

    Figure 5. DEI Score Entry screen

  7. Continue entering scores in the DEI in this manner. If the student had not responded to any questions or answered any questions correctly up to the stopping marker in the domain DFA, the TE may have stopped administering the domain.

    During the administration of the Writing domain for kindergarten through grade two or the Speaking domain for students in all grade levels and grade spans, the TE should mark the Student Score Sheet if the student was unable to continue after the stopping marker to indicate that testing was completed for this domain. The TE should select the [Submit Test] button at the top of the screen in the DEI at this point. If this happens, the Attention message box (figure 6) will appear to advise the user that the user is ending the test and to select the [Yes] button (refer to figure 6). Select the [Yes] button to end the test; no more score entry is necessary at this point. Otherwise, select [Next] to continue entering scores.

    Attention message box stating the test has ended.

    Figure 6. Attention message box (reached the end of the test)

  8. On the screen for the last question, select the [Next] button (outlined with a box in red) in the top-left corner of the screen (refer to figure 7).

    Data Entry Interface screen showing the last item to be scored with the Next button indicated

    Figure 7. [Next] button to end the test

  9. After selecting [Next], the Data Entry Summary screen will show any questions that did not have a score assigned (refer to figure 8). Select a question number with the triangle symbol to go back to that question to assign a score if a score was recorded on the Student Score Sheet. Do not readminister any questions that did not have a score assigned. If all scores have been entered, select the [Submit Test] button.

    Data Entry Summary screen with the text indicating the triangle symbol equals unanswered items called out.

    Figure 8. Data Entry Summary screen

  10. After selecting the [Submit Test] button, the Attention message box will appear and ask the user to verify test submission (refer to figure 9). Select the [Yes] button if all score entries have been completed.

    Attention message box stating the test has ended.

    Figure 9. Attention message box

  11. After selecting the [Yes] button, the Test Submission Record screen will indicate that the test has been submitted (refer to figure 10).

    Test Submission Record screen with three buttons at the bottom: Log Out, Enter Responses for a Different Test, and Enter Responses for a Different StudentFigure 10. Test Submission Record screen

  12. Select one of the following buttons at the bottom of the screen:
    1. [Log Out] button—Exit the DEI.
    2. [Enter Responses for a Different Test] button—Enter responses for a different test (if there are more associated tests for the student).
    3. [Enter Responses for a Different Student] button—Return to the Logon screen to start the process over for a new student.
  13. Securely destroy all Student Score Sheets after scores have been entered in the DEI.

Initial ELPAC PPTs

Only students with documented accessibility needs or schools that require PPT materials because of an emergency should be testing on Initial ELPAC PPT emergency materials. To receive PPT emergency materials, an LEA ELPAC coordinator must complete and submit the CAASPP and ELPAC Special Request for Paper Exams web form. This request must be approved by the CDE prior to the LEA receiving PPT emergency materials.

When the Initial ELPAC PPT emergency form for K–12 students is administered, it is administered on Answer Books. The TE-generated scores of the Initial ELPAC PPT emergency form Speaking and Writing domains must be entered into the DEI immediately after the administration. Speaking scores can be entered during the administration, or they may be marked on the Student Score Sheet found in each Answer Book and then transferred into the DEI after the administration. Student responses from the Initial ELPAC PPT emergency form Listening and Reading domain sections of the Answer Book should be entered into the DEI as soon as possible following the administration.

Student Score Sheets and any other secure materials should be securely destroyed at the end of the test administration window. When testing close to the end of the test administration window, please remember that parents/guardians should be provided with 30 days to request a review of the results before materials are destroyed.

Table 2 indicates when the DEI is required for the Initial ELPAC PPT emergency form.

Table 2. Data Entry Requirements for Each Domain of the Initial ELPAC PPT Emergency Form
Grade Levels Test Delivery Domain DEI Required?
K–12 Emergency Paper–pencil Listening and Reading Yes. The TE will enter the student’s responses into the DEI.
K–12 Emergency Paper–pencil Speaking and Writing Yes. The TE will enter the student’s scores into the DEI after the administration of the Speaking and Writing domains.

General Instructions for Entering Data for PPT Emergency Forms in the DEI

This section describes the general instructions for entering scores or responses in the DEI for the Initial ELPAC PPT emergency forms.

  1. Refer to the Logging On to the DEI section of this manual to log on to the DEI in preparation for entering scores or responses. Confirm that the information in the DEI for the student matches the grade level or grade span on the student’s Answer Book (refer to figure 11).

    Sample Initial ELPAC Answer Book cover

    Figure 11. Sample Answer Book cover

  2. On the Available Tests screen, select a teal [Start Initial ELPAC Grades XX (Domain Name) - Paper Data Entry Interface] button (refer to figure 12).

    List of available PPTs for a grade level showing the Listening, Speaking, Reading, and Writing domains

    Figure 12. Available Tests screen

  3. The Instructions and Help screen, shown in figure 13, is the same as the one that is used by a student taking assessments online.

    Instructions and Help screen with Begin Data Entry and Go Back buttons

    Figure 13. Instructions and Help screen

    1. Select the [View Test Settings] button to review the student’s test settings, as assigned in TOMS. Note that these cannot be changed in the DEI.
    2. Select the [View Help Guide] button for an overview of the buttons the user will encounter in the DEI; these are the same buttons and tools that a student would encounter in the TDS. The guide is available on all screens by selecting the [Help] question mark [?] button in the top-right corner of any screen.
  4. Select the [Begin Data Entry] button to enter the scores or responses found in the student’s Answer Book, or select the [Go Back] button to exit.
  5. The first item for entry in the DEI will match the same first test question in the corresponding domain section of the student’s Answer Book; locate the score or response that was recorded for question number 1.

  6. On the DEI screen, select the matching score (“Score 0,” “Score 1,” etc.) or the radio button that corresponds with the response the student marked in the Answer Book for question number 1 (refer to figure 14). If the student left a response blank in the Answer Book, the TE may leave the item blank in the DEI as well. After selecting the appropriate score or response, select the [Next] button in the top-left corner of the DEI screen to continue to the next question.

    Data Entry Interface screen for paper data entry showing the first item to be scored with the Next button and response option radio buttons indicated

    Figure 14. DEI Data Entry screen

    Note about stopping markers: If the student did not respond to any questions or did not answer any questions correctly up to the stopping marker during the test administration, the TE may have stopped administering the domain before the end of the test. If this was the case, the TE should select the [Next] button in the DEI to move through the remaining items of the test without selecting any more scores or responses. Refer to the Examiner’s Manual for the location of the stopping marker in the Initial ELPAC, if necessary.

    The TE also has the option to select the [Submit Test] button at the top of the screen in the DEI at this point. If this happens, the Attention message box will appear to advise the user that the user is ending the test and to select the [Yes] button (refer to figure 15). Select the [Yes] button to end the test; no more score entry is necessary at this point. Otherwise, select [Next] to continue.

    Attention message box stating the test has ended.

    Figure 15. Attention message box (reached the end of the test)

  7. On the screen for the last question, select the [Next] button (outlined with a box in red) in the top-left corner of the screen (refer to figure 16).

    Data Entry Interface screen for paper data entry showing the last item to be scored with the Next button indicated

    Figure 16. [Next] button to end the test

  8. After selecting [Yes], the Data Entry Summary screen will show any questions that did not have a score selected or response entered (refer to figure 17). Select a question number with the triangle symbol to go back to that question to assign the missing score or response. Refer to the score or response in the student Answer Book to verify that all scores or responses were entered correctly. If the user or student forgot or failed to mark a score or response, respectively, in the Answer Book, then the score or response should be left blank in the DEI.

    Data Entry Summary screen with the text indicating the triangle symbol equals unanswered items called out

    Figure 17. Data Entry Summary screen

  9. When all scores or responses have been verified, select the [Submit Test] button. After selecting the [Submit Test] button, the Attention message box will appear and ask the user to verify test submission (refer to figure 18). Select the [Yes] button to indicate that score or response entry has been completed for this test.

    Attention message box stating the test has ended.

    Figure 18. Attention message box

  10. After selecting the [Yes] button, the Test Submission Record screen will indicate that the test has been submitted (refer to figure 19).

    Test Submission Record screen with three buttons at the bottom: Log Out, Enter Responses for a Different Test, and Enter Responses for a Different Student

    Figure 19. Test Submission Record screen

  11. Select one of the following buttons at the bottom of the screen:
    1. [Log Out] button—Exit the DEI.
    2. [Enter Responses for a Different Test] button—Enter responses for a different test (if there are more associated tests for the student).
    3. [Enter Responses for a Different Student] button—Return to the Logon screen to start the process over for a new student.