SSID Swap Criteria for MIDs and Retired SSIDs

MID Definition

A Multiple Identifier (MID) happens when a CALPADS administrator requests a new SSID for a student who already has an existing SSID. Once the MID is discovered and the two SSIDs are merged for the student, one of the SSIDs is then retired. In the event an SSID is retired, the SSID moves to inactive in TOMS. LEAs will no longer be able to file STAIRS cases for the inactive SSID, because that student is no longer associated with that SSID in TOMS. Thus, a STAIRS case may need to be filed on the student’s behalf by ETS staff.

Criteria

If a student has a MID situation, ETS may need to complete an SSID swap to move testing data for the student from the retired SSID to the new SSID. Table 3 in the Scenarios subsection can assist coordinators in determining whether a swap is required.

The following information is needed for each affected student prior to submitting a request for an SSID swap:

  • LEA name
  • LEA CDS code
  • Retired SSID for the student
  • New SSID for the student
  • List of parts of assessments completed
  • LEA test administration window end date (if CAASPP is involved)

SSID Swap Requests

Once it is determined that an SSID swap is required, an LEA coordinator will send the information gathered in the Criteria subsection to their LEA Success Agent. ETS will submit the STAIRS case on behalf of the LEA after confirming that a swap is required.

Once the swap information has been submitted, an autogenerated email with the following subject line will be sent to the LEA coordinator: “Action MAY BE Needed: Incorrect SSID Used--STAIRS Submission: Case Number [XXXX].” Once received, the LEA coordinator should disregard the direction to add a note in the Notes section; the LEA coordinator does not need to enter the details a second time. This will expedite processing and eliminate an extra step for coordinators.

Completed Assessment Parts

Remapping is the process of moving assessments from a retired SSID to a new SSID and occurs once a student has completed all assessment parts. This process is done with no additional action required by an LEA coordinator and occurs weekly. For a student’s assessment to be considered complete, a student must submit all assessment parts. In most cases, a student who has completed all assessment parts will qualify for automatic remapping.

Table 1 for CAASPP and table 2 for the ELPAC list the parts for each assessment that would need to be submitted for remapping to occur.

Table 1. CAASPP Assessment Parts

Assessment Part(s)

Smarter Balanced for ELA

  • CAT submitted
  • PT submitted

Smarter Balanced for Mathematics

  • CAT submitted
  • PT submitted

CAST

  • Submitted assessment

CAA for ELA

  • Submitted assessment

CAA for Mathematics

  • Submitted assessment

CAA for Science

  • Earth and Space Sciences embedded PT submitted
  • Life Sciences embedded PT submitted
  • Physical Sciences embedded PT submitted

CSA

  • Submitted assessment

Table 2. ELPAC Assessment Parts or Domains

Assessment Part(s)

Initial ELPAC

  • Reading domain submitted
  • Writing domain submitted
  • Listening domain submitted
  • Speaking domain submitted in the DEI

Summative ELPAC

  • Reading domain submitted
  • Writing domain submitted
  • Listening domain submitted
  • Speaking domain submitted in the DEI

Initial Alternate ELPAC

  • Submitted assessment

Summative Alternate ELPAC

  • Submitted assessment

Scenarios

Table 3 provides examples of SSID swap scenarios and required outcomes.

Table 3. Swap Scenarios

Tested with Retired SSID Testing with New SSID Swap Required? How to Complete Testing

Summative ELPAC completed

No other testing started

No

If registered for CAASPP, the student tests under the new SSID. The student will show as not completed for the ELPAC until a remapping move to the new SSID occurs.

Two domains in the Summative ELPAC completed

No other testing started

Yes; request the swap for the two completed domains.

The student will show as not completed for the Summative ELPAC until the swap has occurred. Once the swap has occurred, the student completes the untested domains.

Summative ELPAC and Smarter Balanced for ELA completed

Started the Smarter Balanced for Mathematics

No

The student continues testing in mathematics and takes any other needed assessment. The Summative ELPAC and ELA assessment will move automatically. The student will show as not completed until the remapping move to the new SSID has occurred.

Smarter Balanced for ELA CAT completed

No other testing started

Yes; request the swap to move the CAT data to the new SSID.

The student will show as not completed for ELA until the swap has occurred. Once the swap occurs, the student completes the ELA PT and any other assessment using the new SSID.

15 of 20 questions answered in the Smarter Balanced for Mathematics CAT

No other testing started

No

If a student partially completed a part of an assessment but did not submit that part, the entire part must be retested.

Three of four CAA for Science embedded PTs submitted

Last embedded PT submitted

Yes; request the swap to move the embedded PTs completed using the retired SSID to the new SSID. No action is required for the embedded PT that was completed using the new SSID.

The student will show as not completed until the first three embedded PTs are moved to the new SSID.

Initial ELPAC completed

No other testing started

No

Student demographics will show for the new SSID. The student will appear on the Initial ELPAC Eligibility Report until the remapping move to the new SSID has occurred.

Three Initial ELPAC domains completed

No other testing started

Yes; request the swap for the three completed domains.

The student completes the remaining domains using the new SSID.