CERS User Guide Overview

The California Educator Reporting System (CERS) allows teachers and administrators to access detailed student performance information for the following state summative and interim assessments:

  • Smarter Balanced Interim Assessments Blocks (IABs)
  • Smarter Balanced Focused Interim Assessment Blocks (FIABs)
  • Smarter Balanced Interim Comprehensive Assessments (ICAs)
  • Smarter Balanced English language arts/literacy Summative Assessment (SB ELA)
  • Smarter Balanced Mathematics Summative Assessment (SB Math)
  • Summative California Alternate Assessments for English language arts/literacy (CAA ELA)
  • Summative California Alternate Assessments for Mathematics (CAA Math)
  • Summative California Alternate Assessments for Science (CAA Science)
  • Summative California Science Test (CAST)
  • California Science Test Interim Assessments (CAST IAs)
  • Summative California Spanish Assessment (CSA)
  • Summative English Language Proficiency Assessment for California (ELPAC)
  • English Language Proficiency Assessment for California Interim Assessments (ELPAC IAs)
  • Summative Alternate English Language Proficiency Assessments for California (Summative Alternate ELPAC)

Authorized system users can view student data at the relevant district, school, and grade levels. Users with the required permissions may also view, download, and print Individual Student Reports (ISRs).

Browser Requirements

CERS is intended to be accessed using a web browser from a computer or tablet. It is compatible with the current stable version of all modern browsers, including Google Chrome, Mozilla Firefox, Microsoft Edge Chromium, and Apple Safari. The Internet Explorer browser is not compatible with this system.

User Roles and Permissions

Access to student information in CERS depends on the user’s role in the Test Operations Management System (TOMS) and the school(s) or LEA(s) with which the user’s account is associated. User roles are assigned by an LEA or school administrator.

For example, teachers may have permission to view reports for students in personalized student groups, school administrators may view results for all students in their school, and LEA administrators may view results for all students in their LEA. Table 1 and Table 2 show the permissions associated with each role. Each role only has permission for its assigned school, LEA, or state.

Description of CERS and Tools for Teachers Permissions within TOMS Roles

Tables 1 and 2 below, list how TOMS Role Names map to access in CERS and Tools for Teachers.

Table 1. LEA Level Test Operations Management System Roles and Associated Permissions
TOMS Role Names Program Organization Level Role Functions (for CERS and Tools for Teachers)

LEA CAASPP Coordinator

 CAASPP LEA
  • View individual student results by district, school, and grade
  • Create/edit/and delete assigned Student Groups (Assign student groups to others, such as teachers)
  • Create/edit/delete Custom Groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Create/view/export custom aggregate reports
  • Create/edit/delete links to instructional resources
  • Tools for Teachers access
LEA ELPAC Coordinator ELPAC LEA
  • View individual student results by district, school, and grade
  • Create/edit/and delete assigned student groups (Assign student groups to others, such as teachers)
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Create/view/export custom aggregate reports
  • Create/edit/delete links to instructional resources
  • Tools for Teachers access
Educator – District CAASPP LEA
  • View individual student results by district, school, and grade
  • Create/edit/and delete assigned student groups (Assign student groups to others, such as teachers)
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Create/view/export custom aggregate reports
  • Create/edit/delete links to instructional resources
  • Tools for Teachers access
LS Correspondence Administrator ELPAC LEA
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Tools for Teachers access

Table 2. School Level Test Operations Management System Roles and Associated Permissions
TOMS Role Names Program Organization Level Role Functions (for Tools for Teachers and CERS)
Site CAASPP Coordinator CAASPP School
  • View individual student results by district, school, and grade
  • Create/edit/and delete assigned student groups (Assign student groups to others, such as teachers)
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Create/view/export custom aggregate reports
  • Create/edit/delete links to instructional resources
  • Tools for Teachers access
Site ELPAC Coordinator ELPAC School
  • View individual student results by district, school, and grade
  • Create/edit/and delete assigned student groups (Assign student groups to others, such as teachers)
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Create/view/export custom aggregate reports
  • Create/edit/delete links to instructional resources
  • Tools for Teachers access
Educator - Test Site CAASPP School
  • View individual student results by district, school, and grade
  • Create/edit/and delete assigned student groups (Assign student groups to others, such as teachers)
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Create/view/export custom aggregate reports
  • Create/edit/delete links to instructional resources
  • Tools for Teachers access
CAASPP Test Administrator CAASPP School
  • Create/edit/delete custom groups (from assigned groups of 200 or fewer students) – view students (individual or group) in the assigned group(s)
  • Tools for Teachers access
CAASPP Test Examiner CAASPP School
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Tools for Teachers access
IA Administrator Only CAASPP School
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Tools for Teachers access
ELPAC Test Examiner ELPAC School
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Tools for Teachers access
LS Data Entry ELPAC School
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Tools for Teachers access
Educator - Roster CAASPP School
  • Create/edit/delete custom groups (from assigned groups) – view students (individual or group) in the assigned group(s)
  • Tools for Teachers access
Tools for Teachers User CAASPP and ELPAC All
  • Tools for Teachers access