MyTOMS at a Glance: Overview

The [MyToms at a Glance] tab on the MyTOMS Home screen is the LEA coordinator’s landing page in TOMS. The landing page displays information specific to the user’s LEA and program, whether it is the CAASPP or the ELPAC.

Table 1 provides information about each section and the associated reports.

Notifications Callout

The notifications callout area is located in the top-right portion of the [MyTOMS at a Glance] tab (figure 1). A notification outlined with a green border indicates that no tasks currently require attention (figure 2). Refer to the To-do List for a list of tasks corresponding to these notifications.

Select the [View Your Notifications] link to view a list of notifications or select the [Notifications] tab.

Figure 1. Notifications Require Attention

Figure 2. Notifications Up to Date

Possible notifications include the following:

• Administration setup incomplete
• Associate schools with an administration
• Generate SIS vendor credentials
• Missing primary LEA CAASPP coordinator
• Missing primary LEA ELPAC coordinator
• Missing primary shipping address
• Place primary orders for Initial ELPAC
• Place primary orders for Summative ELPAC
• Place supplemental orders for Initial ELPAC
• Place supplemental orders for Summative ELPAC
• SIS credentials expiring soon or expired
• STAIRS case(s) in draft status

General Information (CAASPP)

The “General Information” section of the [MyTOMS at a Glance] tab provides LEA CAASPP coordinators and site CAASPP coordinators with general information, such as LEA enrollment and the number of TOMS users for each LEA. Refer to figure 3 to view the “General Information” section and table 2 to learn more about the general information displayed.

Figure 3. General Information—CAASPP

General Information (ELPAC)

The “General Information” section of the [MyTOMS at a Glance] tab provides general information, such as LEA enrollment and the number of TOMS users for each LEA. Refer to figure 4 for an example of the “General Information” section and to table 3 to learn more about the general information displayed.

Figure 4. General Information—ELPAC

To-do List

The “To-do List” section of the [MyTOMS at a Glance] tab (figure 5) lists the issues requiring the user’s attention and presents possible To-do List tasks that are applicable to either the CAASPP or the ELPAC. Possible To-do List tasks are listed in table 4. Once a task has been completed, it is removed from the To-do List.

Figure 5. To-do List

Student Counts per Test

The “Student Counts per Test” section of the [MyTOMS at a Glance] tab provides testing counts for the user’s LEA. Figure 6 shows the “CAASPP Student Counts per Test” section, and figure 7 shows that section for the ELPAC.

Figure 6. Student Counts per Test—CAASPP

The “Student Counts Per Test” section for CAASPP programs displays two sets of values per test.

• The first value is the number of students in the LEA who are assigned to the assessment.
• The second value indicates the number of students in the LEA who are eligible to take the test.

Select the report download [] icon to request the CAASPP LEA-Level Student Test Assignment Report.

Figure 7. Student Counts per Test—ELPAC

The “Student Counts per Test” section for the ELPAC displays the number of students in the LEA who are eligible to take the test. Select the report download [] icon to request the ELPAC LEA-Level Student Test Assignment Report.

Student Demographics

The “Student Demographics” section of the [MyTOMS at a Glance] tab (figure 8 and figure 9) displays a color-coded pie chart showing the percentage of students associated with the selected student demographics groups by assessment. Table 5 describes each group. Use the first drop-down list, located in the title bar (to the right of “Student Demographics”), to change the selected demographic for display. The default demographic group is “Ethnicity.” Use the second drop-down list, located in the title bar (to the right of the demographic groups drop-down list), to change the selected assessment for display. The default assessment is “SBAC ELA/Math” for CAASPP and “Initial ELPAC“ for ELPAC.

Each percentage is calculated by dividing the count of students included in the demographic group by the total count of all enrolled students in the LEA or all registered students for the selected assessment, and then multiplying that number by 100. Each percentage is rounded to three decimal places, and then truncated to display two decimal places.

If no students for a demographic group are associated with the user’s LEA, the demographic group will not be available on the drop-down list.

For the CAASPP, select the report download [] icon to request the LEA-Level Student Demographics Report, as shown in figure 8.

Figure 8. Student Demographics—CAASPP

For the ELPAC, select the report download [] icon to request the LEA-Level Student Demographics Report.

Figure 9. Student Demographics—ELPAC

Table 5 lists the available student demographics information.

Test Window (CAASPP)

The “Test Window” section (figure 10) of the [MyTOMS at a Glance] tab displays the test windows for each of the CAASPP assessments, including Smarter Balanced Assessments, CAAs, the CAST, and the CSA. CAASPP assessments can be assigned to up to six different administrations (Admins) per LEA. CAASPP test windows may vary depending on the Admin selected. Users can view each admin test window for CAASPP assessments by selecting CAASPP Admin drop-down list in the upper right-hand corner of the section. Table 6 provides a description of the information provided in the “Test Window” section. For additional details on each of the CAASPP windows for each assessment, refer to Test Administrations.

Figure 10. Test Window—CAASPP

Test Window (ELPAC)

The “Test Window” section (figure 11) of the [MyTOMS at a Glance] tab displays the test windows for each of the ELPAC assessments, including the Initial ELPAC, Initial Alternate ELPAC, Summative ELPAC, and Summative Alternate ELPAC. Each of the ELPAC assessments has a fixed administration window across all LEAs. Table 7 provides a description of the information provided in the “Test Window” section. For additional details on each of the administration windows for each of the ELPAC assessments, refer to Test Administrations.

Figure 11. Test Window—ELPAC

Orders

The “Orders” section of the [MyTOMS at a Glance] tab (figure 12) displays only for the ELPAC and includes information about the primary or supplemental orders that have been placed for the user’s LEA. Orders can be viewed on the View and Track Orders screen, under the [Orders] navigation tab. A description of each field in the “Orders” section is described in table 8.

Figure 12. ELPAC Orders

Test Completion Status (CAASPP)

The “Test Completion Status” section (figure 13) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percent of eligible students who have started each assessment and the percent of eligible students who have completed each assessment. Table 9 describes the information displayed in the “Test Completion Status” section. Select the report download [] icon to request the CAASPP Student Completion Status Summary Report.

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Figure 13. Test Completion Status—CAASPP

Test Completion Status (ELPAC)

The “Test Completion Status” section (figure 14) of the [MyTOMS at a Glance] tab measures the test status on the basis of the percent of eligible students who have started at least one domain of each assessment and the percent of eligible students who have completed all four domains for each assessment. The percentage of students not tested and the span of time that has elapsed since the enrollment date are also displayed. Table 10 describes the information displayed in the “Test Completion Status” section. Select the report download [] icon to request the ELPAC Student Completion Status Summary Report.

Figure 14. Test Completion Status—ELPAC

Test Status by Domain for ELPAC

The “Test Status by Domain” section of the [MyTOMS at a Glance] tab (figure 15) displays the percent of students who have started and completed each of the domains of the selected assessment. Table 11 describes the information displayed in the “Test Status by Domain” section. Select the report download [] icon to request the ELPAC Student Completion Status Summary Report.

The percentages displayed for the single bar chart for the Writing domain include the following:

• Writing TDS events for grades three through twelve.
• Writing DEI events for kindergarten through grade two.

• Writing DEI events for emergency paper for kindergarten through grade twelve.

  

  Figure 15. ELPAC Test Status by Domain

Student Score Report (SSR) Status

The “Score Reporting Status” section of the [MyTOMS at a Glance] tab displays the percentage of students whose scores have been released. Figure 16 shows the percentage of CAASPP scores reported by assessment. Figure 17 shows the percentage of ELPAC scores reported by assessment.

Available for LEA Coordinators Only

Figure 16. Scoring Status—CAASPP

Select the administration year pull-down, and then select the report download [] icon to request the CAASPP LEA-Level SSR Availability Report.

Figure 17. Scoring Status—ELPAC

Select the report download [] icon to request the ELPAC LEA-Level SSR Availability Report.

THSS Item-Level Scoring Status by Timeline—Writing Domain

The THSS Item-Level Scoring status by timeline—Writing Domain area of the [MyTOMS at a Glance] tab (figure 18) displays the counts of responses for the Writing domain of the Initial ELPAC by status and number of days past the enrollment date as saved in the THSS.

Figure 18. THSS Item-Level Scoring Status by Timeline—Writing Domain